Privacy Policy Statement – Piantek Oy Ltd
Summary
Piantek Oy designs, manufactures and installs special furniture for companies and other communities in business centers, stores, restaurants, the shipping industry and other demanding space solutions. As a server for our customers, we also collect necessary information from our customers’ contact persons. We consider data protection important and we comply with valid data protection legislation when processing personal data.
We process information about our customers’ contact persons, which consists of the usual contact information provided by the customer or the contact person themselves, as well as automatically collected website usage information. The processing of personal data is based on a legitimate interest related to the conduct and promotion of business, the consent given by the data subject or our legal obligation. Personal data is used to deliver products and services, manage customer relations, and for advertising and marketing aimed at companies and other entities. The registered person may be sent direct marketing aimed at a company or other entity based on his job duties, unless the registered person has forbidden it. Personal data is not disclosed to outside parties, but it can be transferred to trusted service providers, i.e. personal data processors, for processing.
We ask you to familiarize yourself with this privacy policy, where we tell you what information we collect and how we use it, as well as your options to influence the use of personal information about you. If you have any questions about our data protection practices or want to exercise your rights related to data protection, you can contact us by email, phone or letter.
The contact information of the controller in data protection matters:
Piantek Oy Contact person: Timo Maunula
Koskitie 14 E-mail: timo.maunula@piantek.fi
FI-61330 Koskenkorva Phone: +358 50 422 3257
1. What personal data we collect and how we collect it
We can collect information about you when you use our services and order our products, use our website, visit our office or in other interaction situations with our staff. We do not collect any sensitive information about you. The information we collect can be divided into two categories based on the data source: (a) information provided by your employer or provided by you and (b) information collected automatically by us. We may automatically combine and combine the information we collect with information that you or your employer has provided to us.
We can collect personal data related to your job that you or your employer gives us, such as your name, work phone number, work email address and information about your employer, as well as information about the nature of your job, projects and project roles. We can also process other information you give us. In addition, we store information about whether you have given your consent to direct marketing through the electronic means referred to in the law or whether you have prohibited direct marketing.
We may use various methods to automatically collect information from your computer or mobile device when you use our website. Automatic methods may include cookies, web beacons and other technologies. Automatically collected information may include your IP address, your location, the operating system of your computer or mobile device, the browser you use, the type and settings of your mobile device, and your activities related to the use of our services, such as the pages you visit on our website. Most of the automatically collected information related to the use of our website is only stored temporarily. You can manage the cookies used on the website using the cookie notification on the website. Our cookie policy is explained in more detail in section 8.
2. What is the legal basis for our processing and what do we use your personal data for
The legal basis for processing personal data is our legitimate interest (conducting and promoting business) or your consent. Regarding the personal data included in the accounting material, the legal basis for the processing is our statutory obligation (Accounting Act 1336/1997).
We use your personal data to manage customer relations, keep in touch, process orders, deliver products and services, for analytics and statistical purposes, as well as for targeted advertising and marketing.
Providing personal information is not mandatory by law or contract. However, providing certain personal information is a prerequisite for us to be able to fulfill our contractual obligations in relation to the organization you represent.
Personal data is not used for automatic decision-making or profiling.
3. Will your personal data be passed on to third parties?
As a general rule, your personal data will not be disclosed to other parties. However, we can hand over personal data to such external service providers that we use, i.e. personal data processors, who process personal data on our behalf in accordance with the instructions we give. Such personal data processors are, for example, the service providers of the data processing and other information technology services we use, as well as campaign and analytics services. We do not allow service providers to use or disclose your personal information for any purpose other than to provide services on our behalf. The contracts with all the personal data processors we use take into account the requirements set by the EU data protection regulation and other legislation.
If we decide for strategic or other business reasons to transfer all or part of our business to a third party, as part of such a transfer, we may pass the information we collect and store, including customer data containing your personal information, to anyone involved in the business transfer, to the extent necessary to implement the business transfer.
In addition, we may disclose your personal data if it is necessary due to an applicable law, regulation or request from an authority.
4. Will your personal data be transferred outside the EU or the European Economic Area
As a rule, we do not transfer your personal data outside the European Union or the European Economic Area. However, some of the personal data processors we use are located outside the EEA. In this case, we ensure the level of protection of your personal data, for example by requiring the personal data processor to accept the standard clauses approved by the European Commission as part of the contract between us and the personal data processor.
5. How long your personal data is stored
We only keep your personal data for as long as is necessary for the purposes described in this privacy statement. Basically, we keep the data for the duration of the customership, unless keeping the data longer than this is required by law. We delete your data stored in the register when your service relationship with our customer ends or your duties otherwise change so that there is no longer a basis for processing your personal data.
In order to fulfill our obligations according to the Accounting Act (1336/1997), the personal data contained in the accounting material is stored for ten (10) years from the end of the accounting period to which the accounting material applies.
Information collected by cookies is stored as stated in the cookie notice.
6. What rights you have
6.1. General
You can exercise your rights described in this section by contacting the contact person indicated in this privacy policy by e-mail, telephone or letter.
We will notify you of the measures taken based on your request, as a rule, within one month of receiving the request. You will also be notified if, for some reason, we will not fulfill your request.
In principle, using the rights is free of charge for you.
Please note that in order to exercise your rights, we may have to ask you for additional information so that we can identify you in a sufficient way.
6.2. The right to access personal data
You can ask us for confirmation as to whether we are processing your personal data. You can request information from us about the processing of your personal data and access this personal data.
6.3. The right to correct and delete data
You can ask us to correct or complete your personal data if you think they are inaccurate, incorrect or incomplete.
You can ask us to delete your personal data, for example, if the personal data is unnecessary. Please note that we cannot delete your data in all situations, if we are legally obliged to keep them or if there is another legal basis for keeping them.
6.4. Right to withdraw consent
If the processing of your personal data is based on your consent, you can withdraw the given consent at any time.
6.5. The right to restrict processing
You can request to limit the processing of your personal data in certain situations, such as when you have disputed the accuracy of your data, and we will verify the accuracy of your data.
Limiting the processing of personal data means that your data can only be processed on very limited grounds defined in data protection legislation.
6.6. Right to object
You can object to the processing of your personal data if the processing is based on our legitimate interest. In this case, we may no longer process the personal data in question, unless we can demonstrate that there is a significantly important and justified reason for the processing that overrides your rights as a registered user.
You can object to the processing of your personal data for direct marketing at any time.
6.7. The right to file a complaint with the supervisory authority
We always try to resolve questions regarding the processing of personal data directly with the data subject, respecting all the data subject’s rights. However, if you are dissatisfied with our processing of your personal data, you have the right to submit the matter to the data protection authority for investigation. You can make a report to the data protection officer at www.tietosuoja.fi/ilmoitus-tietosuojavaltututu.
7. Cookies
Our website uses cookies . Cookies are typically small text files that a website sends to a user’s computer or other terminal device, and which can be used to identify your device. Cookies can remain on your computer or other terminal device for a variable period of time, or they can be deleted after closing the browser. Cookies do not damage the user’s device or files. The primary purpose of using cookies is to improve and customize the visitor’s user experience on the site and to analyze and improve the site’s functionality and content.
Use of cookies
Cookies contain an anonymous, numerical identifier that allows us to identify and count the browsers that visit our site. Cookies can also be used to store the information you provide. Some cookies are necessary for the website to function properly, and therefore these cookies cannot be disabled. Some, on the other hand, improve the functionality and usability of the pages or enable the targeting and optimization of marketing measures. Cookies make it possible, for example, that the user does not have to re-enter usernames, passwords and personalization choices when visiting the site. Some of the cookies collect information about the use of the site (statistics) so that the site can be developed to be even more user-friendly and useful.
Google Analytics
With your consent, our website uses the Google Analytics service, which is a web analysis service provided by Google Inc. (“Google”). Google Analytics uses a series of cookies to collect data, create usage-related statistics, monitor the site and improve its performance ( performance cookie). All information obtained through these cookies is collected and compiled in such a way that it does not identify the user as a person. If you have subscribed to our newsletter, we can collect information on whether the messages have been opened and whether actions have been taken based on them, such as going to the website.
Third party cookies
Our website may have third-party content embedded, such as the Facebook like button, the content of which comes directly from Facebook. During a visit to the website, the user may receive cookies sent to the computer by such third parties from other websites or web servers contained in the website’s embedded content. Facebook, Google, Twitter and other similar service providers can collect information about the user’s visit with their own cookies in accordance with their terms and conditions valid at any given time. The installation of such cookies and other tracking systems used by third parties cannot be technically controlled by the site administrator, and we do not control the use of these cookies.
Cookie management
You can manage the cookies used on our website using the cookie notification displayed on the website. Cookies other than essential are not used, unless you have specifically agreed to it. Please note that we may not be able to provide you with certain services and you may not be able to see certain parts of the website if all cookies are not allowed.
You can change or cancel your cookie choices at any time via the cookie notification.
Please indicate the acceptance ID and date if you contact us regarding cookies.
8. Changes to the privacy statement
We may update this privacy statement and our privacy practices from time to time as the processing of personal data We carry out and/or applicable legislation changes.
We recommend that you familiarize yourself with the content of the privacy statement regularly. If the changes are significant, we will announce them on our website and/or by other means, for example by email.