Privacy Policy Statement – Piantek Oy Ltd

 

Summary

Piantek Oy designs, manufactures and installs unique furniture for companies and other institutions for business districts, shops, restaurants, shipbuilding industry and other demanding space solutions. To serve our customers, we also collect necessary information about our customers’ contact persons. We consider data protection to be of great importance, and we comply with applicable data protection regulations.

Piantek Oy’s marketing and customer registers contain information about our customers’ contact persons. This data consists of regular contact information provided by the customer or the contact person itself, and of automatically collected website usage information. Data processing is based on the customer relationship or our legitimate interest for customer acquisition, or on the consent of the registered entity. The information is used to deliver products and services, to manage customer relationships, and for the advertisement that is directed to companies and other entities. The registered person may, based on the person’s duties, be sent direct marketing targeted to the company or other entity, unless the data subject has objected to this. The information will not be passed on to third parties, but it may be passed on to trusted service providers for processing.

We ask you to refer to this Privacy Policy Statement, which sets out what information we collect and how we use it, and describes your ability to influence the use of your personal information. If you have any questions about our privacy practices, or if you would like to exercise rights related to your privacy, you can contact us by e-mail, telephone or letter mail.

Contact information of the registrar concerning data protection:

Piantek Oy Contact person: Nina Mäntykoski

Koskitie 14 E-mail: nina.mantykoski@piantek.fi

FI-61330 Koskenkorva Telephone: 040 147 7626

 

1. What personal information we collect and how we collect it

 

We may collect information about you when you order our products, use our website, visit our location, or otherwise interact with our staff. We will not collect sensitive information about you. The information we collect can be divided into two categories based on the source of information: (a) information provided by your employer or yourself, and (b) information that we collect automatically. We may combine and connect the automatically collected information with the information you have provided.

We may collect your personal information that is associated with your job function, and given to us by you or your employer, such as your name, telephone number, e-mail address and employer, as well as information about the nature of your job function and your associated projects and project roles. We may also collect other information you provide to us. In addition, we will record in the register whether you have consented to direct marketing through the electronic means provided by law, or whether you have banned direct marketing.

When you use our website, we may use various methods for collecting information automatically from your computer or mobile device. Automated methods may include cookies, web beacons, and other technologies. The information we collect automatically may include your IP address, your location, the operating system of your computer or mobile device, the browser you use, the type and settings of your mobile device, and your activities related to the use of our services such as the pages you visit on our website. Most of the automatically collected information related to your use of our website is only temporarily stored. You can prevent cookie-based automatic collection of data by turning off cookies in your browser settings. Our cookie policy is clarified in more detail in section 9.

 

2. What the reason for our processing is and where we use your personal data

 

The primary basis for processing your personal data is Piantek Oy’s customer relationship or potential customer relationship with the company or other community you are employed in, as well as the associated legitimate interest in managing the customer relationship and in directing the marketing activities. We may process your information also based on your given consent.

We use your personal information in customer relationship management, communications, order processing, product and service delivery, analytics and statistical purposes, and for targeted advertising and marketing.

 

3. Who processes your personal information

 

Your personal data is processed by those Piantek Oy’s employees who are involved in marketing, sales, installation or administration. Our staff is trained in secure data processing, and each personnel group will handle the data only to the extent necessary for performing their duties.

Your personal data will also be used by our trusted service providers, whom your personal data may be transferred to. These service providers provide us with services such as data processing and other IT services, as well as promotional and analytics services. We do not allow service providers to use or disclose your personal information for any purpose other than to provide services on our behalf. The contracts with all the service providers we use comply with the requirements of the EU data protection regulation and other legislation.

 

4. Whether your personal data will be transferred outside the EU or the European Economic Area

 

Your personal data will only be processed within the European Union and will not be transferred outside the European Union.

 

5. Whether your personal data will be disclosed to third parties

 

We will not sell your personal information and will only disclose your information to the extent as described in this privacy policy statement. Disclosure of information takes place according to applicable data protection laws.

If, for strategic or other business reasons, we decide to transfer all or part of our business to a third party, we may pass on the information we collect and store, including customer information containing your personal information, to anyone involved in the business transfer.

Also, we may disclose your personal information if we believe it to be necessary due to applicable law, regulation or governmental request.

 

6. How the data security of your personal information is implemented

 

We store your information electronically in electronic registers, and we have taken appropriate measures to protect your personal information. Personal information is protected against unauthorized access and accidental or unlawful destruction, alteration, disclosure, transfer or other unlawful processing. Access to the registers requires user ID. The data processing is restricted to persons whose duties include handling and management of the system or customer accounts.

 

7. How long your personal data will be kept

 

We will retain your personal information we collect only for as long as it is considered necessary for the purposes described in this privacy statement, unless the retention of the data for longer is required by law or permitted by law. We will delete your information stored in the register when your employment with our customer ends or your duties otherwise change, so that there is no longer any reason to process your personal information.

 

8. What rights you have

 

You have the right to verify the information concerning yourself and to request correction, deletion or addition of incorrect information. You also have the right to exercise all your rights defined by data privacy regulation, such as the right to restrict and to object to processing, and the right to transfer data from one system to another. In certain circumstances, to ensure reliable identification, we may require that requests for the exercise of your rights be made personally at our office or by a handwritten letter of appropriate identification. We will respond to requests for review in writing.

You also have the right to prohibit the use of your provided information for direct advertisement, distance selling, or other direct marketing. If you have given us permission to send you marketing communications, you can subsequently refuse this communication by following the instructions we include in your messages.

We always strive to resolve personal data processing issues directly with the data subject, with full respect for the data subject’s rights. However, if you are dissatisfied with the processing of your personal data by us, you have the right to have the matter investigated by the data protection authority.

 

9. Cookies

 

We deploy cookies on our website. Cookies are small text files that a website sends to your computer. Cookies may remain on your computer for a variable period of time or may be deleted after you close your browser.

 

Use of cookies

Cookies contain an anonymous, numeric identifier that we use to identify and count the browsers that visit our website. Cookies may also be used to store the information you provide. Some cookies are necessary for the proper functioning of the website, while others improve the functionality and usability of the website. For example, cookies eliminate the need for the user to re-enter usernames, passwords, and personalization preferences when visiting a website. Some cookies collect information about the use of the website (statistics) in order to make the site more user-friendly and useful.

 

Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses a set of cookies to collect data, generate usage statistics, monitor the site and improve its performance (performance cookie). All data obtained through these cookies are collected and compiled anonymously, and they do not identify the user as an individual. If you have subscribed to our newsletter, we may collect information about whether the messages have been opened and whether any action has been taken, such as accessing the website.

 

Third-party cookies

Our website may have third party content embedded, such as the Facebook Like button, the content of which comes directly from Facebook. During your visit to the website, you may receive cookies sent by these third parties to your computer from other websites or web servers that are a part of the embedded content of the website. Facebook, Google, Twitter and other similar service providers may collect information about a user’s visit under their own cookies in accordance with their respective terms and conditions. The site manager cannot technically control the installation of such cookies and other third-party tracking systems and we do not control the use of these cookies.

 

Cookie management

Most Internet browsers accept cookies by default. If a user does not want us or our affiliates to send targeted advertising or content based on the user’s Internet behaviour, the user can prevent this by disabling the corresponding cookies in the browser settings. The mobile identifier, similar to the cookie, can be reset in the device settings. By clearing the cookies or the mobile identifier at regular intervals, the user can change the identifier that establishes the profile of the user. However, clearing cookies does not entirely stop data collection, but it resets the profile based on past behavioural data.

 

10. Changes to Privacy Policy

We may update this Privacy Policy Statement and our Privacy Policy from time to time. If there are significant changes, we will notify you through our website or by other means, such as e-mail.